Case Study

Migrating Strategix Training Group to Microsoft 365 and Enhancing Cyber Security

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Strategix Training Group, established in 2004, has emerged as a leading provider of quality training and assessment services across Australia. Despite their success, Strategix faced significant IT challenges that hindered their operations. To overcome these obstacles, they partnered with Kloudify Technologies to streamline their IT environment, enhance cyber security, and ensure compliance with government standards.

Who is Strategix?

Strategix Training Group, established in 2004, is a prominent provider of quality training and assessment services. With directors boasting over 30 years of experience in the training industry, Strategix has a strong commitment to educating and empowering individuals. The organisation offers a wide range of services, including training, career development, job placement, mentoring, and development, catering to nationwide clientele. Strategix is registered to deliver various Federal and State Government funded training programs under the National Standards for RTOs.

Challenges

Strategix Training Group faced several challenges:

  • Complex IT Environment: Utilising Google and multiple third-party tools for cyber security resulted in high costs and complexity.
  • Limited IT Resources: With only two IT team members, managing the extensive IT infrastructure and security tools was burdensome.
  • Government Certification: Strategix needed to obtain the “Right Fit for Work” certification to provide training for government programs, necessitating a robust and compliant IT environment.

How Kloudify Technologies Helped

To address these challenges, Kloudify Technologies embarked on a comprehensive consultation with Strategix to understand their specific needs and pain points. Leveraging our experience with similar projects, we devised a strategic plan to streamline their IT operations and enhance their cyber security posture.

  1. Consultation and Planning: Our initial consultation provided insights into Strategix’s existing IT environment and the specific challenges they faced. This allowed us to tailor a solution that met their unique requirements.
  2. Microsoft Intune and Defender Rollout: We started by deploying Microsoft Intune and Defender to 115 teachers. This rollout enabled efficient device management and strengthened endpoint security.
  3. Holistic Cyber Security Approach: Realising the need for comprehensive protection, Strategix expanded the scope to include Defender for Office 365 to secure their emails and data. This adjustment ensured a more integrated and robust cyber security framework.
  4. Migration to Microsoft 365: Kloudify Technologies orchestrated the migration from Google to Microsoft 365 A3 (educational licenses), consolidating their IT infrastructure and enhancing productivity through streamlined tools and services.

Results and Next Steps

The project is currently underway, with the environment migration scheduled for next week. The anticipated outcomes include:

  • Cost Efficiency: Reduced costs by eliminating redundant third-party tools and consolidating services under Microsoft 365.
  • Enhanced Security: Improved cyber security with a unified and comprehensive approach, ensuring protection for all digital assets.
  • Government Certification: Achieving the “Right Fit for Work” certification, enabling Strategix to provide government-funded training programs.

Next Steps

  1. Finalise Migration: Complete the migration to Microsoft 365, ensuring minimal disruption to daily operations.
  2. Ongoing Support: Provide continuous support and monitoring to ensure the smooth functioning of the new IT environment.
  3. Training and Development: Conduct training sessions for Strategix staff to maximise the benefits of the new tools and services.
  4. Regular Reviews: Schedule regular reviews to assess the system’s performance and address any emerging needs or challenges.

Kloudify Technologies remains committed to supporting Strategix Training Group in their journey towards a more secure and efficient IT infrastructure, empowering them to continue delivering high-quality training and education services nationwide.

Through the strategic partnership with Kloudify Technologies, Strategix Training Group is poised to overcome their IT challenges, achieving greater cost efficiency, enhanced cyber security, and the crucial “Right Fit for Work” certification. With the migration to Microsoft 365 completed and robust support systems in place, Strategix is well on its way to optimising its IT infrastructure. This transformation will empower Strategix to continue delivering high-quality training and education services nationwide, maintaining their reputation as a leader in the industry.

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    Introduction

    First National Byron Bay is a real estate agency based in the coastal town of Byron Bay, Australia. The agency had been using an on-premise server for email and productivity applications but was looking to improve its security and enable its employees to work from home effectively. Kloudify Technologies was engaged to help with the migration to Office 365 and the implementation of Intune for endpoint management.

    Challenges

    First National Byron Bay was facing several challenges with their existing on-premise server, including:

    1. Limited security measures: The on-premise server had limited security measures in place, making it vulnerable to potential cyber attacks.
    2. Inadequate backup and recovery systems: The agency was relying on manual backup processes, which were time-consuming and unreliable.
    3. Difficulty working from home: The employees were unable to access their work applications and data from home, which limited their ability to work remotely.

    Solution

    Kloudify Technologies implemented a comprehensive solution to address these challenges, including:

    1. Migration to Office 365: The email and productivity applications were migrated to Office 365, which provided the agency with robust security measures, including multi-factor authentication and data encryption.
    2. Implementation of Intune: Intune was implemented to manage and secure the agency’s endpoints, including laptops, smartphones, and tablets. This allowed the agency to enforce security policies and remotely wipe lost or stolen devices.
    3. Work from home setup: The employees were provided with the necessary infrastructure and training to work from home, including secure access to the agency’s network and resources.

    Results

    The migration to Office 365 and the implementation of Intune have provided First National Byron Bay with several benefits, including:

    1. Improved security: The agency’s data and systems are now more secure, with multiple layers of security in place to protect against potential cyber attacks.
    2. Increased productivity: The employees are now able to work from home effectively, allowing them to be more productive and responsive to clients.
    3. Efficient backup and recovery: Office 365 provides automatic backup and recovery of email and data, eliminating the need for manual backup processes.
    First National Byron Bay’s migration to Office 365 and implementation of Intune has resulted in improved security, increased productivity, and efficient backup and recovery. The agency is now well-equipped to handle the challenges of remote work, with the necessary infrastructure and security measures in place to ensure the protection of its data and systems. Kloudify Technologies was able to provide a comprehensive solution to meet the agency’s needs and help it navigate the challenges of the current business environment.

    Ready to talk about your technology needs?

    Send us a message or give us a call and we can help you find the services that best fit your needs.