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Microsoft 365 Licensing Services in Australia
Microsoft 365 licensing costs most Australian businesses more than it should. We review what you hold against what your people actually use, move them onto the right plans, and align your renewal dates so changes can be made in one go.
CSP Impact
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Efficient management of Microsoft 365 Licensing is critical for businesses aiming to reduce costs, enhance compliance, and streamline administration. We specialise in helping businesses navigate complex licensing structures through optimised solutions tailored to clients specific needs, including Microsoft CSP Licensing, Multi-Geo capabilities, and simplified self-service portals.
Why Choose Us
Where Microsoft licensing costs more than it should
Inactive User Licences
Mismatched Plans
Duplicate Tools
Scattered Renewals
Unused Plan Features
Microsoft raised list prices on 1 July 2026 across most commercial plans, by between 5 and 33 per cent. Existing subscriptions hold the old rate until their first renewal after that date. If yours has not come round yet, there is a window to restructure before the new price lands.
Solutions
Our Microsoft 365 licensing services
Licence review and right-sizing
Two things the review almost always picks up. Licences still assigned to people who have left. And overlap, where a standalone subscription duplicates something a plan already includes. Entra ID P1 is the common one, since it already sits inside Business Premium and E3.
We also align renewal dates where they have drifted apart, a process called co-terming, so licensing can be restructured in one move rather than one subscription at a time.
Copilot licensing and readiness
Microsoft 365 Copilot is licensed as an add-on, and which plan it sits on top of is usually the first question. The second is whether your tenancy is ready for it.
Readiness is mostly a permissions question. Copilot surfaces whatever a user already has access to. If SharePoint and OneDrive sharing has been left open, Copilot makes that visible fast. We check access and sharing before deployment, not after.
We also look at whether Copilot is better bought as an add-on, or taken inside Microsoft 365 E7, which includes it. For rollout and adoption beyond licensing, see our Microsoft Copilot services.
CSP management
CSP is not only a billing arrangement. It is what lets us add and remove seats as headcount moves, change plans at renewal, and keep the licence position under review rather than revisiting it once a year.
Plan selection: Business Premium, E3 and E5
Business Premium caps at 300 users. Past that, the enterprise plans are the only option. Plan that move rather than tripping over it at seat 301.
Multi-Geo data residency
Benefits
Why Partner with Kloudify for Microsoft Licensing?
Microsoft Licensing Experts
Custom Licensing Solutions
Cost-Effective Solutions
Ongoing Support & Optimisation
How a Licence Review Works
Setup
Microsoft 365 and Office 365 plans: which do you need?
Most organisations run a mix rather than putting everyone on the same plan. A 60-person firm might put office staff on Business Premium, warehouse staff on F3, and a handful of executives on E5.
If you are looking for Office 365 licensing, you are mostly looking at these same plans. Microsoft renamed most Office 365 business plans to Microsoft 365 in April 2020. Office 365 E1, E3 and E5 do still exist separately, and they are not the same as the Microsoft 365 versions, which add Windows and device management.
For the full feature-by-feature detail, see our guides to the business and enterprise plans, to E3 versus E5, and to Microsoft 365 E7.
Licensing as an ongoing advisory relationship
Licensing is not a one-off engagement. Headcount moves, people leave, plans change and Microsoft changes its pricing. A licence position that was right in March is rarely right in September. It needs ongoing attention, not an annual audit.
We work with Australian organisations running Microsoft environments, and licensing sits inside the managed services we already run. That makes it an advisory relationship rather than a project. A finding becomes a fix, not a report, and the review runs on a cycle rather than when somebody notices the invoice.
You keep ownership of your tenancy and your licences throughout, and there is no lock-in beyond the subscription term you choose.
Case Study
Book a licence review
Book a licence review and we will tell you what you are paying for that nobody uses.
FAQ
Frequently asked questions
What is Microsoft 365 licensing?
Microsoft 365 licensing is the set of per-user subscriptions that give staff access to Microsoft apps and services. Plans fall into three families: Business for up to 300 users, Frontline for shift workers, and Enterprise with no user cap. Most organisations run a mix.
Is Office 365 licensing the same as Microsoft 365 licensing?
Mostly, yes. Microsoft renamed most Office 365 business plans to Microsoft 365 in April 2020. But Office 365 E1, E3 and E5 still exist as separate plans, and they are not the same as Microsoft 365 E3 and E5, which add Windows and device management. Check which one a quote refers to.
How much does Microsoft 365 cost in Australia?
Microsoft sets Australian list prices separately from its US prices, and they changed on 1 July 2026. Rather than quote a figure that may be out of date, check Microsoft’s Australian pricing or ask us for a quote against your seat count. Cost also depends on billing term, because annual commitment is cheaper than month to month.
What is licence co-terming?
Co-terming aligns your subscription renewal dates so they all fall on the same day, usually by shortening or extending some subscriptions with a partial-term adjustment. It means you can restructure licensing in one move rather than waiting for each subscription separately.
Should we buy through CSP or an Enterprise Agreement?
CSP suits most Australian small and medium organisations. No minimum seat count, monthly or annual billing through a partner, and you can scale seats down as well as up. Enterprise Agreements suit large organisations willing to commit for several years, though Microsoft has been narrowing EA eligibility and reducing volume discounts.
Do we need a Microsoft licensing expert?
Not necessarily. If you hold one plan and fewer than about twenty seats you can manage it yourself. Once you have multiple plans, Copilot add-ons and staggered renewal dates, the overlaps get hard to see without someone reviewing the whole licence position.