How To Plan, Spend, and Where Kloudify Helps
Who This Is For
Leaders in finance IT, and operations in Australia who currently have an EA. You want predictable Microsoft bills and simple renewals. You cannot risk compliance.
What Changed
Microsoft will flatten Online Services price levels on 1 November 2025. Levels B to D will match Level A list price. Levelled SKUs remain on the pricelist with prices aligned to Level A.
Scope – Applies to Online Services in EA MPSA and OSPA. This includes Microsoft 365 Dynamics 365 Security Compliance Identity Management Windows 365 and Azure consumption. On premises software is not in scope.
Timing– Applies when you buy an Online Services product not yet on your Customer Price Sheet after 1 November 2025. Also applies to all renewals on or after that date. The 1 October 2025 price list preview reflects the change.
Contracts – VL Central carries the final EA capabilities. Agreements retires. EA document templates move to version 2026. Creation grace 30 days from 20 August 2025. Submission grace 90 days from 20 August 2025.
Reporting – Explore dot ms retires in phases. Use the Reporting and Analytics workspace in VL Central for exports and analysis with higher limits and better filters.
What This Means For Your Budget
- Predictability improves if you plan. Your levers are when you renew or add and how closely licences match usage.
- Price tiers matter less. You get more value from right sizing and timing.
- Admin effort can drop. Cleaner contracts and clearer workflows reduce rework when set up well.
Actions to take now
- Map every renewal and planned add to 1 November 2025– Note any Online Services not yet on your CPS.
- Right size before you renew – Remove inactive users. Cut duplicate tools. Review adoption and usage.
- Consolidate where sensible – Fewer SKUs and consistent bundles often reduce total cost and admin.
- Prepare for contract changes – Confirm contacts, affiliates and roles. Brief legal procurement and IT on the new templates and grace windows.
- Move reporting to VL Central – Build the exports that finance and IT need for the month-end.
How Kloudify helps
- Commercial planning and price impact modelling – We align your roadmap to the 1 November change. We model renew now versus renew later. We flag items that price differently if timing shifts.
- Right-sizing and SKU clean up– We analyse assignment and adoption. We propose moving, merging, or removing actions so you pay for what you use.
- Agreement strategy and negotiation support – We guide EA MPSA OSPA and CSP routes. We use CSP flexibility where it fits. We work with Microsoft sellers on EA discounts where that suits your profile.
- Reporting finance can trust – We configure VL Central exports by agreement SKU and department. We set a monthly view that supports quarterly optimisation reviews.
Decision checklist
- Cut unused or overlapping capability.
- Act before 1 November or after. Decide for each agreement with a simple model.
- Cut unused or overlapping capability.
- Pick the route that gives the best mix of price and flexibility. EA or CSP or a mix.
- Make sure Contracts setup is ready for the August changes and grace windows.
- Confirm finance and IT share one source of truth in VL Central.
Why Kloudify
- Lower cost. Fewer surprises. Strong security. Clean operations.
- We blend licensing know how with Microsoft delivery in the Australian market.
- Your licences match how your people work.
Next step
Book a 30 minute licensing review with Kloudify. You get a timing plan right sizing actions and a clear path to savings before 1 November 2025.
